African Line Shipping Services (PTY)

The Export Shipping Documentation Process | African Line Shipping Services (PTY) LTD

At African Line Shipping Services (PTY) LTD, we understand that smooth and compliant documentation is the foundation of every successful international shipment. From the initial inquiry to final delivery, every step of the export shipping process requires accuracy, transparency, and timely coordination between all parties involved.

Below, we walk you through how our team ensures your export documentation process is handled efficiently and professionally.

Step 1: Receive an Inquiry

The export process begins when a potential buyer expresses interest in purchasing your products. Our logistics experts respond to inquiries promptly, reviewing your cargo details, trade terms, and destination requirements before providing a quotation or formal proposal.

Step 2: Screen the Potential Buyer and Destination

Before proceeding, African Line Shipping ensures that both the buyer and the destination comply with international trade regulations. We screen against global restricted and denied party lists and verify if an export license is required for your shipment. This ensures your cargo moves safely and legally to its final destination.

Step 3: Prepare a Proforma Invoice

Once the buyer passes compliance checks, we issue a Proforma Invoice — a formal quote outlining pricing, terms, and product details. This document helps buyers secure financing or import permits, especially in countries that regulate foreign exchange or import quotas.

Step 4: Finalize the Sale

After reviewing the proforma invoice, the buyer may accept or negotiate the terms. At this stage, our export team assists both parties in confirming key aspects such as:

• Agreed Incoterms (2020) and shipping terms

• Payment method (Letter of Credit, T/T, etc.)

• Freight arrangements and cargo insurance

• Customs documentation responsibilities

This ensures that every detail is settled before the goods leave the origin port.

Step 5: End-User Certificate (If Required)

Certain commodities or destinations require an End-User Certificate to confirm lawful usage of exported goods. Our compliance division ensures that all required documentation — including BIS-711 or DSP-83 forms — is properly completed to prevent regulatory issues during clearance.

Step 6: Prepare Goods and Shipping Documents

Once the sale is confirmed, our operations team prepares the cargo and completes all mandatory export documentation, which may include:

• Commercial Invoice

• Packing List

• Certificate of Origin

• Bill of Lading (Sea/Air)

• Shipper’s Letter of Instruction (SLI)

Each document is carefully verified for accuracy and compliance with both export and import country regulations.

Step 7: Final Screening and Shipment

Before the cargo is dispatched, we conduct a final restricted-party screening and verify all export control checks once more. After clearance, your shipment is released for international transport — whether by sea, air, or multimodal freight — under our close supervision.

Step 8: Recordkeeping and Aftercare

Our work doesn’t end after shipment. African Line Shipping maintains complete records of all export documentation and correspondence for audit and compliance purposes. This ensures traceability and transparency for every client.

We also provide real-time cargo tracking and proactive updates throughout the shipment journey to keep you informed every step of the way.

Conclusion: Simplify Your Export Journey

Exporting can be complex — but with African Line Shipping Services (PTY) LTD, it doesn’t have to be.
Our experienced team ensures that every document, permit, and procedure is handled accurately and efficiently, saving you valuable time and avoiding costly delays.

📦 Let’s start a conversation today.
Whether you’re exporting machinery, raw materials, or consumer goods, African Line Shipping is your trusted partner for safe, reliable, and compliant global shipping.